All about SPIP And Capitation Grant


SPIP is an abbreviation for School Performance Improvement Plan. In the school setting, Headteachers and Headmasters are familiar with this document and it’s preparation than most regular classroom teachers. It is one of the responsibilities of School Heads.

Government’s of Ghana in attempts to eradicate payments of any kind by pupils in Basic schools introduced the Capitation Grant (CG) scheme in 2004/2005 academic year. Thus making Basic Schools Fee-Free as part of steps taken towards the attainment of the Global Sustainable Development Goal 4.

The primary aim was to eliminate the financial barriers depriving children from Basic Education, improving access and enhancing the quality of education.

The basic concept behind the Capitation Grant is that, instead of the pupils paying schools fees to be used for running affairs of the school, the government comes in to pays a certain fixed amount for every student in the form of a grant.

This amount is subject to review and it’s based on enrollment. The higher the enrollment population, the higher the grant. Currently, it’s 10gh per pupil. The disbursement has also been modified a bit with the adoption of some Base Grant component

Preparation of SPIP by Schools

To access the Grant, all schools are required to prepare a School Performance Improvement Plan (SPIP). This is basically a BUDGET for the year.

Headteachers lead the preparation process and they are to involve all relevant stakeholders such as the Parent Teacher Association (PTA), School Management Committee (SMC) and teachers in preparing the SPIP to ensure transparency.

Furthermore, the SPIP preparation ensured that schools budgeted for all items they would need. The categories are predetermined by GES. All a school is expected to do is to fix the variables to meet their situation.

The processes involved in the preparation of this BUDGET INCLUDES ;

Listing items needed by the school (e.g., teaching and learning materials) and knowing the unit price of each items to aid discussion in the SPIP and budget projections for the various items;

Estimation of the total cost of items to be bought including other expenditures;

The document is then submitted to circuit supervisor for vetting and signning by the circuit supervisor, SMC, head teacher and staff secretary/all teachers, as the case might be.

The vetted SPIP is then submitted to District Education Office, specifically the budget officer for approval and onward forwarding to GES Headquarters.

The other side:

The idea is good however, but delay in disbursing Grant to schools continue to affect the purchase of resources for teaching and learning.

Additionally, SMC/PTA members and some teachers show cold attitude towards the preparation of the SPIP.

The process involved in accessing the grant is generally bureaucratic in nature.

When the money comes too, some Districts and Municipal Directors find ways and means to collect their portion through obnoxious fees and levies and other machinations.

Finally, there is lack of transparency on the part of some Headteachers in spending of the money. They involve teachers, PTA and SMC in drawing the budget but don’t involve them in spending.

In some cases, instead of SPIP being School Performance Improvement Plan, it rather becomes, Somebody’s
Pocket Improvement Plan.

Read Also: GES Requests All 1st And 2nd Cycle Schools To Prepare SPIP and SPPP For 2021

Hon Jerry Akporhor_ Lead Educator _ Informed Teachers Network (ITN)

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