HERE IS THE SUMMARY REPORT FROM ORIENTATION MEETING ABOUT THE BIOMETRIC CLOCK-IN SYSTEM
The system will be managed by 7 primary administrators namely:
2. Deputy director
3. Internal Auditor
7. Finance Officer
This system is expected to commence fully within the first week in January 2023.
NB: This system will be linked to Controller and Accountant General’s Department (CAGD)
✅ Staff are expected to clock-in 4 times daily:
1. 6am to 8am – Clock-In
2. 12:30pm – Clock out
3. 1:30pm – Clock-in
4. 5pm- Clock out
✅If for any reason you couldn’t Clock in during the 2nd and 3rd time, we will be trained on how to Clock in with our phones.
✅ The system will cater for overtime which starts at 6pm each day. Before overtime allowance will reflect on your payslip it has to be approved by your HoD|HoU.
✅If you are working in the office after 6pm do not Clock out and Clock in again. Just finish with your work and Clock out.
✅Night security will Clock 4 times thus:
1. 6pm Clock-In
4. 6am Clock out
✅ 3 months maternity leave and 10 working days paternity leave.
✅Casual workers who are not paid by GoG (cleaners and labourers) will Clock-In from 6am to 8am.
✅Cleaners and labourers who are paid by GoG will Clock-In at 6am and Clock out at 12:30pm.
✅Departments like environmental health and social welfare will Clock-In once in a week. This is due to their field work. They will Clock-In with their phones during field work.
✅A unique USSD code will be used to Clock-In so any type of phone can be used.
✅In terms of workshop, seek permission from RCD, Deputy director or HR to notify the system before you leave.
✅ If you apply for leave, HR will notify the system when your leave begins and when you are to resume from leave.
✅Breastfeeding mothers will Clock-In at 9am and Clock out at 3:30pm.
✅ If you are going out officially as a driver and do not know when you’ll return kindly seek permission from any of the 7 primary administrators.
✅Each staff will produce a monthly report from next year onwards.
✅The device will work 24/7. Either there’s power or no power.
✅ You’ll be paid according to your punctuality at work. It’s pay as you go.
✅ If You’re engaged by any officer for his or her personal reasons it is not considered as overtime.
*NB: There will be another training session for all staff.*